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St. Joseph's Roman Catholic Church - Ansdell | |
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Minutes of Meeting held in the Hall on Sunday 30th March at 11:00am
Present: Liz Kelly (chair), Edwina Gillett (secretary), Fr Harry Holden
(president), Tony Crean (finance), Michael Wren-Hilton (legal), Paul Kelly,
Catherine Holliday, Anne Cawthorn, Anne Waters, Mary Johnson, Bill Drake, Greg
Ormerod, David Tansey, Anne Zammit, Sylvia Preston, Richard Cross. In addition
there were 6 other parishioners in attendance
1. Liz Kelly opened the meeting and welcomed those present. Fr Harry led the
Fit For Mission prayer.
2. The minutes of the last meeting were approved; proposed by Michael Wren-Hilton
and seconded by Mary Johnson.
3. There were no matters arising.
4. Tony Crean reported that end of financial year figures were awaited. He highlighted
that £20k had been spent on property repairs and £12k on heating
and lighting during 07/08. Overall though income for the year had largely matched
expenditure. Legacies had amounted to £259k the bulk of which will be
invested with the Diocese, (Tony Crean stressed that this investment was totally
secure and the funds remained for the sole use of St Joseph's). It should be
noted however that income from the Hall to social services of £15k per
annum would cease from the end of March '08 as alternative premises had been
found. Income from other Hall users was low in comparison. The final accounts
for the Parish will be publicised as soon as they are finalised. A budget for
08/09 was currently being developed.
5. Liz Kelly said that it was important that we operated a budget and asked
groups to submit estimates of expenditure for approval to the Parish Administration
Team before any spend is committed.
6. In reply to Mary Johnson Tony Crean confirmed 07/08 was the first full year
involving the payment of the diocesan levy.
7. Michael Wren-Hilton proposed a vote of thanks to Tony Crean for all his hard
work involving the finances of the parish, this was echoed by the whole meeting.
8. Liz Kelly said hat details of all the property repairs could be found in
the published PAT minutes. One major piece of work is outstanding and that is
the creation of a disabled toilet facility on the ground-floor of the House.
Tenders were currently awaited.
9. Catherine Holliday presented a report on behalf of the Bulletin Team. David
Tansey thanked the bulletin team for their hard work and ability to effect last
minute changes.
10. Paul Kelly on behalf of the House Groups said that 4 sessions of Praying
the Scriptures had been arranged. This followed on from Mgr Peter Verity's evangelisation
weekend last Advent.
11. There was some confusion about room bookings for the Presbytery as Fylde
Counselling Services who use the ground floor rooms in the Presbytery during
the week were constantly changing their schedules. There did not appear to be
a proper booking system for the rooms. Liz Kelly agreed to talk to Fylde Counselling
Services to rectify the situation. The current timetable for FCS was on the
notice board in the Office. The Parish Administration Team will look into a
more effective booking system.
12. A series of deanery meetings led by Simon Stewart for Eucharistic Ministers
and Readers was discussed. Mary Johnson agreed to liaise with the organiser,
Sheila O'Brien of St Annes.
13. David Tansey said that here would be 15 Year9 students for Confirmation
in the Autumn. We would be running the course in-house with 4 leaders already
in place. A weekend at Castlerigg had been arranged for early September and
it was hoped to try and get the youngsters more involved in parish activities.
The question of a parish subsidy would be discussed later.
14. Ann Cawthorn thanked those who had volunteered to compile the weekly bidding
prayers. More volunteers would be welcome.
15. Anne Waters reported that the plans for First Communicants were well advanced.
There would be 6 children involved and First Communion Sunday would be in June
this year.
16. Anne Waters on behalf of the Social Committee said that they were working
closely with the Centenary Planning Team.
17. Greg Ormerod said that he PDT had been considering how best to encourage
people back to Benediction and Exposition of the Blessed Sacrament. As a first
step explanations of the two Liturgies would be provided in the quarterly newsletter.
The PDT had undertaken a leaflet drop asking for greater participation in parish
activities, this had had some success. It was hoped to undertake parish visits
to parents of the new school intakes at St Peters, Our Ladys and St Bedes.
18. Liz Kelly thanked he groups for the verbal reports but asked that in future
short written reports be provided including what has been done and what is planned.
19. It was agreed, following a request from Paul Kelly, that we should undertake
an Environmental Audit. Paul will lead this and be assisted by Sylvia Preston
and Margaret Spillaine. Paul asked the meeting for their prayers for Leo Pyle
who was recently deceased. Leo worked hard for Faith and Justice issues in the
Diocese.
20. It was noted that we continue to make progress against our objectives under
Ft For Mission. A programme of Praying the Scriptures has been arranged and
work continued with the parents of children at St Peters School. It was also
hoped to invite Mgr Verity back to the parish for a day of recollection in Advent.
21. The meeting was advised that the Fit For Mission revised draft proposals
had been received to which we need to respond. I was agreed hat he relevant
papers be circulated widely and a Parish open meeting arranged for 27 April
at 11:00am.
22. Liz Kelly said that here were number of issues to discuss relating to the
Hall:
" Loss of income as a result of Social Services ceasing their rental
" Low income derived from remaining lets
" Dirty state of the Hall - Sparkles contract stopped. Greg Ormerod's company
to undertake major clean and advise on future cleaning requirements
" Missing and broken crockery
" Unlikely that we will be able to afford a caretaker, a small team of
volunteers needed
" Concern over the number of key holders
23. It was agreed that locks on the Hall should be changed and the distribution
of new keys strictly regulated.
24. Greg Ormerod would, in the short term, work with a group of volunteers to;
" Advise on cleaning maintenance schedule
" Advise on code of conduct for hall use, responsibilities etc.,
25. Once the above actions are complete the remaining outside users of the Hall
to be advised of increased charges to cover heating, lighting and cleaning.
26. The date of the next meeting was agreed as 22 June at 11:00 in the Hall
27. There being no further business the meeting Liz Kelly closed the meeting
at 12:45pm.
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