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St. Joseph's Roman Catholic Church - Ansdell | |
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Minutes of Parish Council Meeting held on Sunday 17th June 2007 at 11:00am
Present
Liz Kelly (Chair)
Edwina Gillett (Secretary)
Fr Harry Holden
Tony Crean (Finance)
Anne Waters
Joe Waters
Mary Johnson
Anne Coughlin
Pat Ormond
David Tansey
Bill Drake
Christine Woods
Paul Kelly
Apologies
Bill Cookson
Kate Golightly
Peter Moore
Joe Nickson (Buildings)
Michael Wren-Hilton (Legal)
Richard Cross
Richard Jones
Catherine Halliday
Anne Zammit
Also present
Kathy Moore
Stephen Moore
Pauline Drake
1. Liz Kelly opened the meeting welcomed all present and invited Fr Harry to
lead the Fit For Mission prayer.
2. The minutes of the previous meeting (extraordinary meeting to discuss the
Fit For Mission parish evaluation form) were approved. Liz Kelly thanked Edwina
Gillett on behalf of the Parish Council for completing the evaluation form and
returning it to Lancaster by the due date. There were no matters arising.
3. Tony Crean presented an overview of the parish financial return for 2006
(appendix 1). Tony emphasised three points:
i. Expenditure in 2007 would need to be curtailed
ii. More people signed up to Gift Aid needed, Stephen Moore will advise. Paul
Kelly said that gift aid envelopes should be available in each bench for occasional
contributors
iii. Expenditure v Income was exceeded for special collections. This is because
two special collections fell short of the amount the parish is levied for eg
Sick & Retired Priests levy is £3k and the special collection only
raised £400
4. The Parish Administration minutes were reviewed. It was noted that the reference
to the untidy state of he Hall on Monday 11 June was not the fault of the Youth
Group as reported. Joe Waters was concerned about the security of the Hall and
proposed that the lock should be changed and new keys distributed to approved
users only. This was approved by the meeting. Anne Waters proposed that Hall
users are advised to always check that all windows in he Hall are locked before
leaving the building. And this was agreed
5. Pat Ormond said that some of the cleaning apparatus for the Hall needed replacing.
The meeting agreed that small sundry purchases could be made and that reimbursement
should be sought through Tony Crean.
6. Liz Kelly put forward a suggestion from Joe Nickson for one of the wrought
iron crosses previously removed from the roof of the Hall be erected on a plinth
and placed in the garden of remembrance. This was agreed.
7. Tony Crean said that the fencing at the back of the Hall had been reinforced
again. The fencing will not stand any further damage.
8. Liz Kelly noted the significant amount of work being undertaken by Joe Nickson
and said that the Parish were very appreciative.
9. Anne Waters on behalf of the Social Committee said that in 2006 Parish Council
members had fully supported the garden party arrangements but that this year
attendance at planning meetings had been poor. Liz Kelly apologised on behalf
of members and said that we ought to try and salvage the position by attending
the next planning meeting on 25th June and by each member agreeing to sell a
number of luck programmes. Joe Waters said that the production of the programme
and £200 prize had been covered by local trader sponsorship. Faith &
Light confirmed that they will run the cake stall.
10. Paul Kelly advised that following a meeting with Bishop Patrick he would
be writing a regular column for the Voice to promote Green Issues. He said that
he hoped St Joseph's would keep green issues in mind in all parish decision
making and planning. The meeting agreed to raise awareness of the issues involved
going forward.
11. Anne Waters on behalf of the Social Committee felt that there was still
room for improvement between groups and other parties when social events were
being planned. As well as concern for multiple requests for support at the back
of Church there was also the subject of an alcohol licence that needs to be
considered. (The licence is held by Joe Waters and application needs to be made
each time alcohol is sold or where tickets (including alcohol) are sold in advance.
The only time a licence is not required is if a 'bring your own' event is organised.
It was agreed that Cath Kelly (for Hall bookings) and Anne Waters (Social Committee)
should be advised of any social activity plans as soon as possible to avoid
any problems in the future.
12. Liz Kelly thanked the social Committee for all their work and noted the
significant contribution to Parish funds as a result of their efforts.
13. It was agreed that a named contact for groups not represented on the Parish
Council should be maintained. And this was agreed.
14. Christine Woods presented a report written by Catherine Halliday. The current
bulletin is produced in Word. To move to a Publisher version would incur £135
per bulletin compiler plus training sessions costing £150 per person.
It was agreed that we should stick with an A4 bulletin but that it should be
portrait style and both sides used as required (example at appendix 1 in the
report). The bulletin should continue to display Mass intentions and, where
possible, should group items of a similar nature or theme. Anne Waters said
that Anne Zammit was prepared to create laminated versions of regularly used
choir material, this was considered to be a good idea. Reimbursement of costs
should be made through Tony Crean.
15. Edwina Gillett proposed that the current Redemptionist Mass sheets be dropped
in favour of Mass books. The Mass sheets are costing £98 per month and
the costs of Mass books would cost in fairly quickly. This was approved.
16. The Parish Fit For Mission priorities were reviewed and it was noted:
i. Mgr Peter Verity would be returning to the Parish on 17th July to discuss
evangelisation, the small group involved so far in this programme would be enhanced
by School and Youth Group representation
ii. Youth Group are progressing well with their 5:05pm Sunday Liturgy
iii. The Liturgy Group is planning to run a "This Is My Body" course
in the Autumn
17. Edwina Gillett explained that a review of Fr Harry's diary (copied to the
meeting) was showing an increasing workload. As an example on Saturday 16th
June Fr Harry sad Mass at 9:00am in St Josephs's followed by confessions and
exposition before saying 12noon Mass for Our Lady's Star of the Sea. He then
said Mass at 6pm at St Joseph's before hearing confessions and saying a 7:15pm
Mass at St Alban's.
18. Mary Johnson noted that there was obviously a short term problem to be addressed
with the incapacity of Fr Patrick Hibbert at St Albans but that the longer term
problem of deanery contingency arrangements needed to be looked at. She also
asked whether it was always necessary to provide cover for a daily Mass, could
Our Lady's not have arranged a Eucharistic Service on Saturday lunchtime?
19. Paul Kelly suggested, for as long as cover was being provided for St Alban's
on Saturday evenings, that the 9:00 Mass on Saturday mornings should be replaced
by a Eucharistic service. This was agreed and Mary Johnson agreed to liaise
with Ben Cawthorn for arrangements to be made to begin this change from 30th
June.
20. Anne Waters suggested that when a Requiem Mass is celebrated this should
replace the normal 9:00am morning Mass. This was also agreed.
21. Joe Waters asked whether it was necessary to have two Masses on a Friday,
could the 9:00am Mass be converted to a Eucharistic Service? No decision was
taken on this.
22. Bill Drake on behalf of the PDT said that the PDT felt it was time to consider
reducing to two Sunday Masses even if this means altering Mass times to accommodate
all sections of the Parish. It was agreed that a decision on this be deferred
but that Bill Drake should take the following points to be discussed at deanery
level:
i. Complete review of weekend Mass times, number and timings
ii. Contingency planning for emergency, short and long term absences
21. The date of the next meeting is Sunday 8th July at 11:00am
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