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St. Joseph's Roman Catholic Church - Ansdell | |
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Minutes of the First Annual General Meeting Sunday 8th October 2006 held in the Hall
1. Fr Harry opened the meeting with a prayer and welcomed those present.
2. Parish Constitution
2.1 Formal adoption of the Parish Constitution was proposed by Pat Ormond and
seconded by Joe Waters. A show of hands was taken and the Constitution unanimously
accepted.
3. Reports
3.1 Parish Administration Team
Buildings and Maintenance - Tony Crean on behalf of Joe Nickson reported:
¢ Hall - old dishwasher irreparable, replacement installed; compound to
side of hall cleared after removal of old original oil tank; additional metal
security fencing fixed; skip hired for removal of hardcore, tree boughs and
other rubbish.
¢ Boiler Room - boilers and heating now commissioned; new louvered doors
installed for adequate ventilation and additional lights with 13amp socket installed,
all work conforming to BSS; submersible pump installed to control ingress of
rain from sloping access path.
¢ Presbytery & Church - work ongoing to woodwork, roof-work & guttering,
further work to Church roof will require hire of 50ft access platform (cherry-picker);
forming false chimney breast in back sacristy and boxing in obtrusive pipe-work
from boiler installation; inspection of the leaded church windows have revealed
breakdown of some lead-work due to age and weathering, most noticeable are the
long windows behind the organ loft (rear elevation) letting in rain & draught,
clear polycarbonate coverings fitted to external stonework is recommended.
Finance - Tony Crean reported that:
¢ A £6k improvement in Hall revenue over last year; following the
Diocesan financial review £32k has been reallocated to St Joseph's current
account, this represents 1/3 of the total amount of funds that St Joseph's had
on deposit with the Diocese, the remaining 2/3 will be used to offset the Diocesan
historic debt and a certificate from the Diocese has been received recognising
the amount retained and repayable if and when Diocesan central funding allows;
St Joseph's current account now shows a balance of £68k, the Parish is
free to use this balance as and when required but a single capital expenditure
of £4k or more will require Diocesan approval; overall income and expenditure
is generally in line with last year; the cost of the new heating system has
been covered by donations.
3.1.1 Fr Harry reiterated that St Joseph's now had one bank account and it was
up to us as a Parish to administer that account.
3.1.2 Stephen Moore (Diocesan Administrator) confirmed that that the Diocesan
arrangements for the retention and distribution of Parish funds held on deposit
with the Diocese had been approved by the Canon Lawyers of England as well as
the Charity Commission.
3.2 Parish Development Team
Edwina Gillett reported that the team had been working under strength over the
past 12 months but was pleased to report the recruitment of 3 new members from
October; the team had undertaken a Parish Survey and were still active in developing
a Parish database; Edwina advised the meeting that she would be resigning as
Chair of the PDT in December.
3.2.1 At the request of Margaret Barrett each member of the PDT introduced themselves
and the meeting was reminded that photographs of the team were posted at the
back of Church.
3.3 Joekers - Pat Ormond reported that Joekers was now thriving with a membership
of 30 meeting fortnightly; a sponsored walk through the Illuminations was planned
for Thursday 19th October; a trip to Castlerigg was planned for February 2007;
the new leader of Joekers was Colin Ballard.
3.3.1 David Tansey said that the Youth leaders were doing a tremendous job and
their efforts appreciated by the youth who really value Joekers
3.4 Children's Liturgy - David Tansey reported that a lot of preparation and
hardwork goes into the Children's Liturgy and that the 6 or 8 people involved
in the preparation found it an enjoyable experience even though the number of
children attending was small.
3.5 Parish Protection - Bill Cookson reported that 50 people had now been cleared
through the system; any forms outstanding should be returned as soon as possible;
no complaints had so far been registered.
3.6 Sacramental Preparation - Anne Waters said that there was a rolling programme
in operation; the team was anxious to involve the Parish more and will address
this at the 9:30am Mass on Sunday when there was no scheduled Children's Liturgy.
4. Bishop Patrick's Pastoral Visit
4.1 Fr Harry said that the Bishop would visit the Parish on 5th November. The
Bishop would have lunch and meet with the Parish Council before meeting other
members of the Parish at 4pm over tea. Anyone wishing to have a private meeting
with the Bishop should contact Rev Robert Billings in Lancaster to make arrangements
5. Election of Officers
5.1 No nominations for the posts of Chairperson and Executive Secretary had
been received prior to the meeting so Fr Harry asked for nominations from the
floor.
5.2 Pat Ormond proposed Liz Kelly for the post as chairperson. The proposal
was seconded by Peter Kay. Liz Kelly accepted the nomination for a period of
12 months only. A vote was taken and the nomination unanimously accepted.
5.3 Bill Cookson proposed Edwina Gillett as Executive Secretary. The proposal
was seconded by Jan O'Neil. A vote was taken and the nomination unanimously
accepted.
5.4 At this point Fr Harry invited Liz Kelly to take the chair. Fr Harry would
now take the position of President.
6. Any Other Business
6.1 Jan O'Neill asked that the sound system be set up for the next AGM. (Action
Bill Cookson)
6.2 Peter Davies asked for more volunteers to assist with the laundering of
purificators. Magdalena Jones and Jan O'Neill volunteered to assist.
6.3 A discussion took place regarding the practice of Intinction which was common
practice in Holland and other countries. Fr Harry said that the Church in England
discouraged the practice of dipping the Communion Host in the Consecrated wine.
6.4 Jim Cartmell asked for the collection baskets to be replaced, (Action Tony
Crean)
6.5 Sylvia Preston said that the back Sacristry was in need of decoration and
reported that there were trailing wires and damage to the ceiling. It was agreed
that the trialling wires and ceiling damage would be investigated by the Parish
Administration Team. (Action Joe Nickson). Sylvia would be looking for volunteers
to help with the redecoration in due course. In the meantime she would place
a note in the Bulletin asking individuals groups who store materials in the
back Sacristy to confirm their retention otherwise items will be removed and
destroyed.
6.6 Joe Waters reported that a new oven for the Hall kitchen would be installed
within the next fortnight. The old oven had been declared unsafe.
6.7 Stephen Moore extended a vote of thanks to Fr Harry who had taken the initiative
to set up a Parish management system and for steering the Parish towards its'
first AGM. He also thanked Michael Wren-Hilton for his sterling work in drafting
the Parish Constitution and to Fred Dronsfield who had been responsible for
a lot of work behind the scenes. The meeting endorsed these thanks and extended
their best wishes to Fred who was currently unwell.
There being no further business Liz Kelly closed the meeting at 12:00.
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