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St. Joseph's Roman Catholic Church - Ansdell | |
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Notes of twenty-eigth meeting held in the Presbytery on Tuesday 19th October 2004 at 8:00pm
Present:
Bill Cookson
Bernard Cooper
Kath Hallion
Fr Harry Holden
Edwina Gillett (notes)
Margaret Kelly
Paul Kelly (chair)
Apologies:
Anne Cawthorn
Bill Drake
Wanda Kruzsynska
1. Paul opened the meeting and welcomed all present.
2. Margaret led the opening prayer & a period of reflection on Luke 18: 9:14
3. Sound System: Specification still awaited. Once the specification is to hand the work will be put out to tender without delay. Fr Harry will make enquiries at Diocesan level to check whether the Diocese has any preferred supplier for sound systems.
4. Youth Group: The group have a regular weekly attendance of up to 35 with only 3 helpers. Expert help for the group is seen as a priority and various actions are being taken; Pat Ormond is planning to meet with the Diocesan Youth Officer in December, if possible this meeting is to be brought forward; Pat is also meeting with Fr Mark Houston to explore whether there is any chance of sharing youth group assistance with other Churches in the deanery; An anonymous donor has pledged the sum of £3,000 for the year commencing 1 January 2005 to support the engagement of a youth worker.
5. Parish Retreat: This had, regretfully, been cancelled due to lack of support.
6. Photocopiers: Bill Cookson has completed a pricing evaluation and it was agreed that the Parish should proceed with the lease of a reconditioned machine at a cost of £33.58 per month. The Team feel that the lease provides good value for money as it includes all service and call out charges. The new machine will be located on the ground-floor of the Presbytery. Bill agreed to let the Bulletin team know of the impending change so that they can plan for the introduction of an A3 bulletin. Bernard agreed to co-ordinate the switch to A3 Mass sheets.
7. Finance: Tony Crean and Bernard provided the Team with an overview of Parish finances. It was noted that Offertory collections were marginally down on last year and that Gift Aided contributions remained fairly constant at around 50%. A discussion followed on the priorities for future expenditure and it was agreed that the Parish should consider the formation of a small Administrative team with specific responsibilities for the daily running of Church administrative matters and activities. This subject will be discussed more fully at the next meeting.
8. Hall: Some damage had been experienced following a private party. It was agreed that in future anyone wishing to hire the Hall would be asked to sign an undertaking accepting full responsibility for the behaviour and safety of their guests and liability for any damage. The Team would, at their next meeting, develop a policy for Hall leases. The good work in co-ordinating Hall activities undertaken by Cath Kelly and Arthur Bowyer was acknowledged.
9. Communication: The Team agreed to circulate copies of the PDT notes to their "buddy" nominated groups from hereon in.
10. Multiple Requests for Support: The Team sympathised with the number of people who had expressed concern at the multiple requests of support on the same day at the back of Church. We agreed that parishioners should not be faced by such a barrage of requests and felt that more coordination was needed. This will be reviewed further as the role of the new Administrative function (see para 7 above) is agreed.
11. Date of Next Meeting: Wednesday 17 November at 8:00pm.
12. The meeting closed at 10:00pm with a prayer.
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