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St. Joseph's Roman Catholic Church - Ansdell | |
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Notes of twenty-sixth meeting held in the Presbytery on Wednesday 1st September 2004 at 8:00pm
Present:
Anne Cawthorn (chair)
Bill Cookson
Bernard Cooper
Bill Drake
Kath Hallion
Edwina Gillett (notes)
Margaret Kelly
Wanda Kruzsynska
Apologies:
Fr Harry Holden
Paul Kelly
1. Anne opened the meeting and welcomed all present.
2. Kath led the opening prayer & a period of reflection on Luke 14: 25-23
3. Census: Kath reported that forms continued to be received. Those for other
Churches in Ansdell had been passed on and so far 180 forms had been received
for St Josephs. Some concern expressed that certain addresses in the district
had not received a form, Kath will raise this at next 5 Churches in Ansdell
meeting. Meanwhile parishioners who have not already completed a form will be
encouraged to do so over the weekend of 4/5 September. The team are very grateful
to Mike Zammit who has volunteered to create a database where the census information
can be stored.
Secretary's note: Notice placed in bulletin weekend of 4/5 September encouraging
all parishioners to complete a census form.
4. Skills Audit: Held over to next meeting
5. Welcome Cards: Held over pending confirmation of weekend Mass times from first week of Advent.
6. Welcomers: Coverage at Sunday's 5:05 Mass still a problem, further action held over pending confirmation of weekend Mass times from first week of Advent.
7. Piety Stall: Agreed that notice should be displayed on the gates explaining
that the stall is only regularly opened for the 9:30 Mass on Sunday due to lack
of volunteers at other times. Mass Cards are however available after each Mass
(inc weekdays) from the Sacristy.
Secretary's note: Notice displayed from 4 September
8. Mass Times: The team discussed the instruction that Fr Harry has had from the Bishop to reduce the number of weekend Masses from the first Sunday of Advent. Opinion on whether we should proceed with this request straightaway was divided but after a lengthy debate it was agreed that we should support our Parish Priest in this difficult task. It was agreed that a flyer should be drafted for distribution with the bulletin and Mass sheets over the weekend of 11/12 September. The content of the flyer is twofold (a) to explain why we need to reduce the number of weekend Masses and (b) to explain how people can record their preference for which two Masses should be retained. Over the weekend of 16/17 September all people (aged 16 and over) attending Mass will be handed a voting slip to indicate which two Masses they would prefer to see retained. The result of the vote will be published 23/24 September.
9. Liturgy Group: Since the transfer of Fr Aidan to our Lady Star of the Sea the group have been without a leader. Anne will arrange for Fr Harry to meet with the group when he is back from holiday.
10. Groups: A number of groups are looking for more members/help/support including Altar Servers and Faith and Light. All groups are encouraged to advertise their needs through the weekly bulletin. It was pleasing to hear that due to popular demand the Children's Concert in aid of Cafod would be repeated on 14 October. It was noted that the Children's Liturgy displays were hidden from view for most people and that finding space to display other material was becoming difficult. Anne Cawthorn agreed to speak to May Golightly and Cath Kelly and obtain some costs for the purchase of purpose made and portable display stands.
11. Sound System: Following a lot of feedback from people who are unable to hear Fr Harry it was agreed that the sound system should be a priority. Some expert advice was needed as two options emerged (a) a complete overall (b) installing the additional sound system recommended by the choir but including additional speakers as well. It is understood that St Mary's Morecambe have recently installed a new sound system and Wanda agreed to find out how St Mary's decided what was needed and who completed the work for them.
12. Parish Retreat: This has been booked for Sunday 24 October at Brettargh Holt.
13. Photocopiers: A number of pricing options for new equipment have been received. Bill Cookson agreed to evaluate them.
14. Next Renewal of Parish Development Team: All agreed that the team should refresh its' members. A number of existing members expressed a wish to stand down and therefore it is imperative that we look at how & when we might discern new members. It was agreed at the formation of the Parish Development Team that members should serve a maximum of 3 years and that the Chair responsibility should rotate on an annual basis. Held over to next meeting.
15. Quarantore: This timing of this will be decided by the Liturgy Group in liaison with Fr Harry. The team were very grateful to the additional suggestions for Eucharistic Adoration put forward anonymously. These suggestions will be discussed with Fr Harry on his return from holiday.
16. AOB: Wanda said that she is proof reading the 2005 Parish diary, it requires some updating with details of the Parish Protection Officers and House Groups. A volunteer to launder the Altar Cloths is required, anyone who can do this should contact the Presbytery. A system of collating and updating all anniversaries of deaths is needed, it is felt that the current records may not be complete. It was agreed that all weddings and christenings should be shared by including a note in the bulletin before the event, Fr Harry to be asked to keep the bulletin team informed of such events. Due to both Fr Harry and Fr Joe being away on holiday at the same time it was noted that there would be no weekday Masses but that there would be a Eucharistic Service twice a week, details would be contained in the bulletin.
17. Date of Next Meeting: Thursday 30 September at 8:00pm
18. The meeting closed at 10:30pm with a prayer.
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