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St Joseph’s Parish Ansdell Development Team

Notes of twenty-fourth meeting held in the Presbytery on Tuesday 30th June 2004 at 8:00pm

Present:
Anne Cawthorn
Bill Drake
Edwina Gillett
Paul Kelly (chair)
Bernard Cooper
Kath Hallion
Fr Aidan Turner

Apologies:
Bill Cookson
Margaret Kelly
Wanda Kruzsynska


1. Paul opened the meeting and welcomed all present.

2. Anne led the opening prayer & a period of reflection on Luke 10: 1-12 17: 20

3. Census: 5,500 forms have arrived, licence for Freepost organised, full list of addresses by zone available, envelopes awaited. Still to do, folding of forms, distribution to Churches, delivery.
Secretary Notes:
- Note included in Bulletin 3/4 July requesting help with folding the forms
- Folding of 5,500 forms completed by 5 July with help from attendees at coffee following 9:30 mass on 4 July
- Delivery zones checked, 500 forms & envelopes short. Kath Hallion arranging additional prints

4. Skills Audit: This is in the planning stage, forms are being designed and a plan of how and when the audit is to be done is being compiled. Mid September would appear to be best target, details to be agreed with new Parish Priest in August. Actions carried forward include drafting the forms, developing a roll-out plan, agreeing plan with new Parish Priest and developing a separate form for returning Catholics following Census.

5. Welcome Cards: We are very grateful to Mike Ormond for producing a Card. This will be launched in August on the arrival of Fr Holden. Kath Hallion organising printing.
Secretary's Note:
- Note placed in Bulletin 3/4 July asking if anyone would be willing to carry out modest print runs on their own laser printer with full reimbursement for materials

6. Welcomers: Coverage at Sunday's 5:05 Mass still being progressed. Aidan Carson willing to join Saturday 6:00pm volunteer list. Action carried forward.

7. Feedback from meeting with Parish Groups:
- Mass welcomers should be encouraged to chat with people as they arrive and not just hand the leaflets out. Action carried forward to organise a meeting of all the Welcomers.
- Advertise Hall availability. Advertising costs may be a prohibiting factor.
- No Piety Stall availability at 6pm Mass on Saturday.
- PDT links with Groups - "Buddy" list to be prepared. Information from individual groups should be fedback to PDT through named "Buddy". Responsibility of PDT "Buddy" to keep in touch with assigned group through nominated member.
Secretary's Note:
- Note placed in Bulletin 3/4 July seeking volunteer to assist with the Piety Stall at the 6pm Mass on Saturday.
- List of Group contacts are attached to these Notes: List 1; List 2

8. Parish Photocopiers: Current machines are several years old and cannot cope with A3 duplex production even with software enhancement. Research suggests that a new photocopier will cost in the region of £995. Spend not agreed. Action carried forward to discuss with Fr Holden when he arrives in August. In the meantime St Bedes Head Teacher Chris Riding has offered the use of their facilities on a temporary & cost recovery basis.

9. Auxillary Sound System: Agreed in principle to the purchase of new sound system for the Church that is compatible with the existing system. The new system will pick up the music from the musicians and choir to produce a greatly improved reception wherever the group is sited in Church. Spend of around £1,600 not approved however. Action carried forward to discuss with Fr Holden in August.

10. Finance: It was observed that the recommended expenditure for a new Photocopier and Audio Sound System could be a burden on Parish Funds especially as there was an Invoice awaited following essential work on the Boiler. Bill Drake to report to Social & Entertainments Committee to see what fund raising activities could be organised.

11. Parish Retreat: It was agreed that we should look to organise this for mid to late October. Action carried forward for Edwina to check availability & costs of various Retreat Centres.

12. The next meeting will be held on Wednesday 21 July at 8:00pm in the Presbytery.

13. The meeting closed at 9:45 with a prayer.


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